When a Fluida user uses a personal vehicle for a business trip, he or she can request a mileage reimbursement via the Expense Report. To apply for a mileage reimbursement, users must first enter their transportation data in the app.

Enter the vehicle data

  • Access your personal profile: click on your profile icon > "Settings" > "Edit profile"

  • Scroll down to the Personal Vehicles section.

  • Click "Add +" to enter the data of a new vehicle, or select an existing vehicle to modify it.

  • Fill in the fields with the required data: license plate, make, model and cost per mile for which a reimbursement is requested.

How can I enter the distance traveled?

When a user creates an expense in the mileage reimbursement category, he or she can enter the departure and arrival address of the trip for which he or she is requesting reimbursement. Fluida, thanks to the integration with Google Maps, automatically calculates the number of miles traveled.

Alternatively, the user can manually enter the number of miles traveled.

In the image below, an example of an expense included in the mileage reimbursement category.

Fluida shows the reimbursement due to the user: the cost per mile is multiplied by the distance traveled.

Find out how to create an expense and manage an Expense Report.

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